What is a Maine certificate of authority?
Companies are required to register with the Maine Bureau of Corporations, Elections & Commissions before doing business in Maine. Businesses that are incorporated in another state will typically apply for a Maine certificate of authority. Doing so registers the business as a foreign entity and eliminates the need to incorporate a new entity.
Operating without a certificate of authority may result in penalties or fines. In addition to the state’s requirements, licensing agencies, banks, and vendors will often request a certificate of authority.
When do I need a certificate of authority?
The most common reasons for applying for a certificate of authority include:
- Opening an office or physical location within the foreign state
- Hiring an employee who resides within the state
- Before beginning a contract or a job in a new state
- A vendor or bank’s requirements
- Licensing authority requirements
How do I get a Maine certificate of authority?
To obtain your Maine Certificate of Authority, you will submit an Application for Certificate of Authority, along with required certificates or certified copies from your home state. You will need to appoint a registered agent in order for your filing to be approved. Be sure to follow the state’s instructions carefully, as they can reject a document for the smallest error.
For Foreign Corporations:
For Foreign Limited Liability Companies:
| Agency: | Maine Secretary of State - Bureau of Corporations, Elections, and Commissions |
| Form: | Form MLLC-12: Statement of Foreign Qualification to Conduct Activities |
| Agency Fee: | $250 |
| Law: | |
| Certified Copy Requirement: | Certified copies not required. |
| Certificate of Good Standing Requirement: | Certificate of existence dated within 90 days. |
For Foreign Nonprofit Corporations:
| Agency: | Maine Secretary of State - Bureau of Corporations, Elections, and Commissions |
| Form: | Form MNPCA-12: Application for Authority to Carry on Activities |
| Agency Fee: | $45 |
| Law: | |
| Certified Copy Requirement: | Certified copies not required. |
| Certificate of Good Standing Requirement: | Certificate of existence dated within 90 days. |
For Foreign Professional Corporations:
For Foreign Limited Partnerships:
| Agency: | Maine Secretary of State - Bureau of Corporations, Elections, and Commissions |
| Form: | Form MLPA-12 (F): Application for Certificate of Authority to Transact Business |
| Agency Fee: | $250 |
| Law: | |
| Certified Copy Requirement: | Certified copies not required. |
| Certificate of Good Standing Requirement: | Certificate of existence dated within 90 days. |
For Foreign Limited Liability Partnerships:
What do I need from my home state?
In order to obtain a Maine Certificate of Authority, you must also submit:
- Limited Liability Company: Certificate of existence dated within 90 days.
- Corporation: Certificate of existence dated within 90 days.
- Limited Partnership: Certificate of existence dated within 90 days.
- Limited Liability Partnership: Certificate of existence dated within 90 days.
- Nonprofit Corporation: Certificate of existence dated within 90 days.
- Professional Corporation: Certificate of existence dated within 90 days.
What is a registered agent?
A registered agent receives service of process and government notices on behalf of your business. When you prepare your Maine Certificate of Authority application, you must list a registered agent with a physical address within the state (P.O. Boxes are not allowed).
Many businesses do not have an individual or physical address in a new state. Listing our local registered agent address on your certificate of authority application meets the state’s requirements. Additionally, you get same day document scanning from our local office in all 50 states and DC. Our registered agent service is a flat rate of $99 per year, and you can easily add our service to any certificate of authority order.
What is the contact information for the state?
Maine Secretary of State - Bureau of Corporations, Elections, and CommissionsPhysical Address:
Ballard Center, 6 E Chestnut Street 5th Floor
Augusta, ME 04330
Mailing Address:
184 State House Station
Augusta, ME 04333-0101
Phone: (207) 624-7736
Fax: (207) 287-5428
Website: http://maine.gov/sos/cec/corp/index.html
Name Search: https://icrs.informe.org/nei-sos-icrs/ICRS?MainPage=x
Forms: http://maine.gov/sos/cec/corp/corp.html
Online Filing: https://icrs.informe.org/nei-sos-icrs/ICRS
Email: cec.corporations@maine.gov
